2012 Police Employee information must have been entered into the electronic reporting tool by December 13, 2012, in order to meet the FBI’s deadline. The FBI has reviewed submissions and is requesting verification from select agencies whose employee numbers changed significantly between 2011 and 2012. An e-mail will be sent to affected agencies requesting verification. Instructions on how to adjust employee numbers from either year will be included in the e-mail. Agencies who did not submit police employee information by the due date will still have the ability to enter the data to be published in Crime in Illinois 2012; however, the information will NOT be forwarded to the FBI. The final date for entry is January 31, 2013, after which the POLICE EMPLOYEE tab in the reporting tool will be removed.
October 24, 2012
The FBI, who administers the Federal UCR Program, reviews every submitting agency’s index reports by comparing monthly totals for each offense category. When there is a significant difference by their standard (increase or decrease) for a particular offense category, the FBI requests verification from the submitting agency. Additionally, agencies are requested to provide an explanation for the increase/decrease if possible. FBI data verification requests are sent to agencies via e-mail by the I-UCR Program numerous times throughout the year, and include a response due date. The questioned statistic is often times correct, but there have been numerous entry errors detected through this verification process. Adjustments correcting erred statistics should be made in the reporting tool once identified to ensure the accuracy of current data. Failure to respond to a verification check will result in the Federal UCR Program publishing the questioned statistic.
October 18, 2012
The I-UCR Program annually collects law enforcement employee information related to the number of employees within each agency. Historically, the process required the completion of a paper collection form which was returned to the I-UCR Program for entry. This year and in the future, the information will be collected utilizing the on-line electronic reporting tool. Correspondence (see link below) will be mailed to each agency head on October 31, 2012, outlining the electronic reporting tool submission process. On November 1, 2012, an additional tab labeled Police Employee will be available in the reporting tool until December 13, 2012 to allow data entry, after which the tab will be deactivated. Paper forms will only be accepted from an agency if previously approved by the I-UCR Program Manager as a 'paper reporting' agency.
A final location, John A. Logan College in Carterville, has been added to the 2012 training schedule. Training will be held on Friday, December 14, 2012 from 9:00 a.m. until 3:00 p.m. Though the training is being held after the November 30, 2012 due date for 2011 reporting, attendance is strongly encouraged as adjustments to 2011 reports will be accepted until January 31, 2013. Attendees must register through Mobile Team Unit 15, Southern Illinois Criminal Justice Training Program, who is hosting the training. Contact MTU15 at 618/457-3514 or email@example.com
July 18, 2012
The deadline to submit 2011 data for forwarding to the Federal UCR Program and to be included in Crime in Illinois 2011 is November 30, 2012. There will be no exceptions or extensions. Agencies must enter INDEX CRIME statistics on-line using the electronic reporting tool. For those agencies previously unable to connect, the alternate connection process providing access to the reporting tool was posted in the February 9, 2012 update below. Only agencies unable to access the reporting tool after attempting both connection processes can request approval from the I-UCR Program Manager to submit paper report forms. 2011 SUPPLEMENTAL and HATE CRIME reports should be faxed or mailed to be entered by the I-UCR Program staff. Agencies do not have the ability to enter these reports into the reporting tool for 2011; however, 2012 Hate Crime reports can now be entered into the reporting tool and the ability to enter 2012 Supplemental data will be available in the next several months. Agencies failing to submit their INDEX CRIME statistics by the deadline could be deemed ineligible for certain JAG grants which require statistics be reported to the Federal UCR Program.